Monument - Apply for a grant for additional heritage conservation costs

• Advance consultation / coordination on the requested funding The heritage conservation objective, the funding eligibility of the planned measure, and the requested funding amount must be coordinated in advance with the Landesdenkmalamt Berlin (State Office for Historic Preservation). • The monument must be entered in the Denkmalliste (list of protected monuments) of the State of Berlin. www.berlin.de/landesdenkmalamt/denkmale/liste-karte-datenban • Eligibility Eligible to apply are: • owners, • other parties with rights in rem (dinglich Berechtigte), • persons obligated to maintain or preserve monuments (Bauunterhaltungs- oder Erhaltungspflichtige). (The Federal Government and the federal states (Bundesländer), as well as their subordinate institutions, are not eligible to apply.) • The measure must be of significant interest to monument protection and heritage conservation (Denkmalschutz und Denkmalpflege). • Applying for a permit under monument protection law (denkmalrechtliche Genehmigung) service.berlin.de/dienstleistung/329247/ Before construction work begins on the protected monument, a permit under monument protection law must be applied for at the Untere Denkmalschutzbehörde (Lower Monument Protection Authority) of the relevant Berlin district. • The measure has not yet begun Please note that the measure must not have begun before the application is submitted and the decision (Bescheid) is issued. • The start of the measure is generally deemed to be the conclusion of a supply or service contract attributable to its execution. In exceptional cases, the Landesdenkmalamt may, upon request, consent to an early start of the measure. The request must state reasons. • If you want to submit additional documents: Nachforderungsschreiben (supplementary document request letter) If you have already submitted an application and are asked to submit additional documents, upload the documents named in the Nachforderungsschreiben via the online application. • For the disbursement request (Mittelabruf) / proof of use of funds (Verwendungsnachweis): a Zuwendungsbescheid (grant notice) for additional heritage conservation expenses has been issued If you have received a Zuwendungsbescheid, • you may begin the measure and submit a request for disbursement of funds (Mittelabruf) • and, after completion of the measure, submit the proof of use of funds (Verwendungsnachweis) • For the interim proof of use of funds (Zwischenverwendungsnachweis): disbursement of a partial amount, or end of the calendar year An interim proof of use of funds must generally be submitted when a partial amount is disbursed, or 3 months after the end of the calendar year for which the grant was approved. Please refer to the Zuwendungsbescheid for the specific requirements and submission deadlines. • For the proof of use of funds: the funded measure has been completed A proof of use of funds (Verwendungsnachweis) must be submitted no later than 6 months after completion of the funded measure.

Application for approval of a grant for additional expenses due to monument preservation only possible online • Please have all required documents and evidence ready for upload in the formats PDF, JPG or PNG. The total size of your files must not exceed 85 MB. A single file may be no more than 50 MB. • Copy of the monument protection approval OR copy of the application for approval • Project description • brief description of the current condition of the listed building, • explanation of the monument preservation objective agreed with the State Monument Authority (Landesamt), • description of the planned measures, • explanation of the additional costs due to monument protection requirements • Information on the measure Construction drawings, photos, description of services, construction schedule • Cost determination Cost estimate / cost calculation / cost computation / cost quotation • Determination of the additional costs due to monument protection requirements Presentation of the costs of the additional expenses due to monument protection requirements. • Financing plan The financing plan should include all income and expenditure arising in connection with the monument preservation measure. • Additionally for legal entities: registration number, declaration, statutes gesetze.berlin.de/bsbe/document/jlr-LeistGVBEpAnhang • Registration number in the Transparenzdatenbank Berlin (Berlin Transparency Database) (not the federal Transparenzregister), • Declaration pursuant to § 3 para. 1 of the Leistungsgewährungsverordnung (Ordinance on the Granting of Benefits, LGV) • Statutes/articles of association, etc. • If applicable, subsequent submission of documents: reference number only possible online • Enter the reference number as stated on the letter requesting additional documents (Nachforderungsschreiben). • Please have all required documents and evidence ready for upload in the formats PDF, JPG or PNG. The total size of your files must not exceed 85 MB. A single file may be no more than 50 MB. • Submit a request for disbursement of funds (Mittelabruf), interim proof of use of funds (Zwischenverwendungsnachweis), or proof of use of funds (Verwendungsnachweis) Possible online; or you can use the form. • For the online application: Please have all required documents and evidence ready for upload in the formats PDF, JPG, JPEG, PNG, XLS or XLSX. Permitted file size: 50 MB per file, 80 MB in total. • For the request for disbursement of funds: payments due within the next 3 months If the request for disbursement of funds relates to payments due within the next 3 months, this must be stated when requesting the funds. • For the request for disbursement of funds: interim proof of use of funds, if applicable Submit an interim proof of use of funds together with the request for disbursement of funds if payments from your own funds or other third-party funds have already been made for the purpose of the grant. • For the request for disbursement of funds: forms Annex 5 and Annex 6 of your grant approval notice (Zuwendungsbescheid) • For the proof of use of funds: factual report (Sachbericht) The factual report is required if you wish to submit a proof of use of funds or an interim proof of use of funds. • The factual report includes a brief account of the measures carried out: among other things, the start, duration, completion, and any deviations from the plans underlying the grant approval notice and from the financing plan. • For the proof of use of funds: numerical statement of accounts (zahlenmäßiger Nachweis) The numerical statement of accounts is required if you wish to submit a proof of use of funds or an interim proof of use of funds. • This is a summary compilation of all income and expenditure to date connected with the purpose of the grant. • For the proof of use of funds: list of receipts (Belegliste) Copies of the receipts for the individual payments must be enclosed with the proof of use of funds. • The receipts must contain the information and attachments customary in business transactions; expenditure receipts in particular must show the recipient of payment, the invoice amount, the reason for and date of payment, and proof of payment. In addition, the receipts must contain a clear identifying feature linking them to the funded projects (e.g. project name, address) and must be numbered, or sorted, in accordance with the order in the list of receipts. • You can enter the data for each receipt individually (individual entry) or upload a tabular summary of all receipts (summarized). • Please upload copies of all invoices combined in a single PDF document. • For the proof of use of funds: evidence of achievement of the measure's objective/purpose The proof of use of funds must at the same time demonstrate that the measure's objective/purpose described in the notice has been achieved. • For this purpose, following agreement with the Landesdenkmalamt (State Monument Authority), at least the certificate of acceptance from the local monument protection authority (untere Denkmalschutzbehörde) must be submitted.

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• Funding guideline for the preservation of monuments (Förderrichtlinie zur Erhaltung von Denkmalen) www.berlin.de/landesdenkmalamt/_assets/pdf-und-zip/service/a • Berlin Monument Protection Act (Denkmalschutzgesetz Berlin, DSchG Bln), § 15 gesetze.berlin.de/bsbe/document/jlr-DSchGBE1995pP15 • Berlin State Budget Code (Landeshaushaltsordnung Berlin, LHO), § 44 gesetze.berlin.de/bsbe/document/jlr-HOBE2009pP44 • Benefits Provision Ordinance (Leistungsgewährungsverordnung, LGV), § 3 para. 1 gesetze.berlin.de/bsbe/document/jlr-LeistGVBEpP3

• Information for owners of listed monuments (Landesdenkmalamt Berlin [State Monument Authority Berlin]) www.berlin.de/landesdenkmalamt/service/