Konzession - Apply for a Renewal/Extension of a Rental Car Permit

• Valid permit (Genehmigung) Anyone who holds a still-valid permit submits an application for renewal / extension of the permit 3 months before it expires. • Minimum age 18 years • Place of business within Berlin • Professional qualification (fachliche Eignung) www.gesetze-im-internet.de/pbzugv/__3.html Professional qualification is generally demonstrated by passing a proficiency and expertise examination (Sach- und Fachkundeprüfung) before the Chamber of Industry and Commerce (Industrie- und Handelskammer, IHK) (more under "Further information"). • For companies (e.g. GmbH), the company's responsible representative must demonstrate the professional qualification. • For partnerships under civil law (Gesellschaft des bürgerlichen Rechts), all partners must generally demonstrate the professional qualification. • Personal reliability (persönliche Zuverlässigkeit) www.gesetze-im-internet.de/pbzugv/__1.html To prove personal reliability, the applicant must provide a certificate of good conduct (Führungszeugnis; extract from the Federal Central Register, Bundeszentralregister) and an extract from the Central Trade Register (Gewerbezentralregister). • Financial capacity (finanzielle Leistungsfähigkeit) www.gesetze-im-internet.de/pbzugv/__2.html To prove the financial capacity of the applicant or company, the statement of assets (Vermögensübersicht) must be completed. • For corporations (Kapitalgesellschaften), the entries must be confirmed by a tax advisor (Steuerberater). • Presenting cash is not accepted as credible proof of financial capacity. • Certificate of no objection (Unbedenklichkeitsbescheinigung) from the social insurance provider / health insurance fund (Krankenkasse) • Certificate of no objection (Unbedenklichkeitsbescheinigung) from the Berufsgenossenschaft (BG) Verkehr (statutory accident insurance institution for the transport sector)

• Application for renewal/extension of rental car (Mietwagen) permit Please send the application and the accompanying documents by post or deposit the documents in one of the building letterboxes (Friedrichstr. 219, 10969 Berlin or Puttkamer 16-18, 10969 Berlin). • Statement of assets (Vermögensübersicht) (under "Forms") Statement of assets and complete bank statement for the most recently completed month • Identity card (Personalausweis) or passport (if applicable, registration confirmation) • Proof of professional competence (original and copy) Proof of professional competence for domestic and cross-border transport by taxi and rental car. • Information on tax matters service.berlin.de/dienstleistung/324713/ Information on tax matters regarding tax reliability from the tax office (Finanzamt) responsible for your business location and, if applicable, the tax office responsible for your place of residence, if this is outside Berlin. • Certificate from the BG Verkehr Certificate from the BG Verkehr (Berufsgenossenschaft für Transport und Verkehrswirtschaft [employers' liability insurance association for transport and traffic industry], 22765 Hamburg) confirming pre-registration for the proper payment of accident insurance contributions • Certificate of good standing for social insurance Certificate of good standing (Unbedenklichkeitsbescheinigung) from the responsible body confirming the proper payment of contributions to health insurance (all health insurance funds, e.g. AOK, IKK, substitute funds) and to pension and unemployment insurance for the employed drivers • Certificate of good conduct (Führungszeugnis) service.berlin.de/dienstleistung/120926/ Certificate of good conduct for submission to an authority - document type "O" - if applicable, also for the person(s) appointed to management. • Purpose: Konzession PBefG – IV D 21 - to be sent to the Landesamt für Bürger- und Ordnungsangelegenheiten Berlin (State Office for Citizens' and Regulatory Affairs), Puttkamer Str. 16-18, 10969 Berlin • Extract from the Central Trade Register (Gewerbezentralregister) service.berlin.de/dienstleistung/327835/ Extract from the Central Trade Register for submission to an authority - document type "9" - if applicable, also for the person(s) appointed to management. • Purpose: Konzession PBefG – IV D 21 - to be sent to the Landesamt für Bürger- und Ordnungsangelegenheiten Berlin (State Office for Citizens' and Regulatory Affairs), Puttkamer Str. 16-18, 10969 Berlin • Fee receipt for certificate of good conduct / Central Trade Register extract Fee receipt from the Bürgeramt (citizens' office) for the requested certificate of good conduct and the extract from the Central Trade Register • Proof of business location • Rental agreement for the premises and confirmation from the landlord of commercial use • For sublease agreements: consent of the owner and confirmation of commercial use • NOTE: Break rooms and hygiene facilities must, among other things, be made available for driving staff (Arbeitsstättenverordnung [Workplace Ordinance]). • Proof of parking spaces (for extension) Because of the existing obligation to return to the business location, a parking space in the immediate vicinity of the business location must be proven for each vehicle when applying for rental cars. These must be reachable on foot from the business location. • The parking spaces must be proven by corresponding rental/lease agreements with confirmation from the landlord/owner of commercial use. • Vehicle list with HU reports (Hauptuntersuchung [main inspection] reports) (under "Forms") • Driver list (under "Forms") • Annual financial statements Annual financial statements for the last two financial years and business evaluation (BWA) for the current year; if not available, profit and loss statements • Proof of distance recorder (Wegstreckenzähler) Proof of the use of a distance recorder (e.g. installation confirmation) must be submitted for each vehicle. • preferably send by email to: [email protected] • Transport orders The transport orders recorded in the books for the last two years must be submitted for each vehicle. • preferably send by email to: [email protected] • Note: In addition, cash books or (digital) original records for further periods may be requested in individual cases. • Only for companies that must be entered in the commercial register (Handelsregister), association register (Vereinsregister) or cooperative register (Genossenschaftsregister): • Certified copy of the registration: articles of association and application for entry/amendment in the commercial register • For a GmbH: additionally a list of shareholders • Documents proving the employment relationship(s) of the person(s) appointed to manage the business • Certificate from the district office (Bezirksamt) regarding the trade registration (Gewerbeanmeldung)

• Application for renewal/extension of rental car permit (Mietwagen-Genehmigung) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Annex 1 – Statement of assets (Vermögensübersicht) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Annex 2 - Certificate of equity capital (Eigenkapitalbescheinigung) and supplementary certificates www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Annex 3 - List of rental vehicles (Fahrzeugliste Mietwagen) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Annex 4 - List of drivers (Fahrerliste) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Annex 5 - Vehicle overview (Kfz-Übersicht) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g

• 60.00 euros: for the 1st vehicle • 30.00 euros: for each additional vehicle in the same application • plus 3.30 euros: Verkehrszentralregister (Central Traffic Register) inquiry per responsible person in the company

• Personenbeförderungsgesetz (PBefG, Passenger Transportation Act) § 2 para. 1 no. 4 - Licensing requirement www.gesetze-im-internet.de/pbefg/__2.html • Personenbeförderungsgesetz (PBefG) § 49 - Operation of rental buses and rental cars with driver www.gesetze-im-internet.de/pbefg/__49.html • Berufszugangsverordnung für den Straßenpersonenverkehr (PBZugV, Ordinance on Access to the Occupation of Road Passenger Transport Operator) § 9 - Supervision www.gesetze-im-internet.de/pbzugv/__9.html • Verordnung über den Betrieb von Kraftfahrunternehmen im Personenverkehr (BOKraft, Ordinance on the Operation of Motor Transport Businesses in Passenger Transport) www.gesetze-im-internet.de/bokraft_1975/

Approx. 3 months (if documents are complete)

• Information on applying for rental car transport services (Landesamt für Bürger- und Ordnungsangelegenheiten [State Office for Citizen and Regulatory Affairs]) berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-guete • Information on the attachments to the application (Landesamt für Bürger- und Ordnungsangelegenheiten) berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-guete • Article on event transport (Landesamt für Bürger- und Ordnungsangelegenheiten) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Information on workshop or accident replacement vehicles – taxis (Landesamt für Bürger- und Ordnungsangelegenheiten) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Article on bogus self-employment (Landesamt für Bürger- und Ordnungsangelegenheiten) www.berlin.de/labo/mobilitaet/fahrerlaubnisse-personen-und-g • Expertise and competence examination for taxi and rental car transport (IHK Berlin [Berlin Chamber of Industry and Commerce]) www.ihk-berlin.de/pruefungen-lehrgaenge/pruefungen/sach-und- • Statutory accident insurance (BG Verkehr) www.bg-verkehr.de/ • Concession – apply for a rental car permit (Genehmigung) (if you do not have a valid permit (anymore)) (Service) service.berlin.de/dienstleistung/330676/ • Concession – apply for a temporary extension of a rental car permit (Service) service.berlin.de/dienstleistung/330688/

This service can only be provided by the Landesamt für Bürger- und Ordnungsangelegenheiten (State Office for Citizen and Regulatory Affairs, LABO).