Pflege-Wohngemeinschaften (shared housing for people in need of care) - Submitting the annual notification

• You are subject to a reporting obligation. You are subject to the reporting obligation if you • live in a self-managed care shared-housing community (Pflege-Wohngemeinschaft) and bear responsibility for the shared-housing community, or • are the main service provider (Hauptleistungsanbieter) in a provider-managed care or intensive-care shared-housing community and bear responsibility for the shared-housing community. • Deadline: 15 February of the following year. The annual report (Jahresmeldung) must be submitted by 15 February of the following year. • Changes have occurred compared to the initial or previous year's reference-date report (Stichtagsmeldung). Please note that documents or evidence only need to be submitted if changes have actually occurred compared to the initial or previous year's reference-date report. Grandfathering (Bestandsschutz) for shared-housing communities formerly designated as "Bestandswohngemeinschaften" (existing shared-housing communities) has expired. As of the reference date, if no determination notice (Feststellungsbescheid) from the Heimaufsicht (residential care supervisory authority) has yet been issued, these must state the category of your shared-housing community themselves. Until the classification review (Zuordnungsprüfung) and the subsequent issuance of the determination notice, the self-assessment is initially authoritative. Notes on self-assessment All care shared-housing communities must • have at least three and at most twelve users living together in a shared dwelling, together with one or more service providers who contractually maintain, offer, or provide care and support services, • have the service provider's office, operational, or business premises located outside the care shared-housing community, and • in particular, not be organizationally part of a facility (Einrichtung). A shared-housing community is a self-managed care shared-housing community (selbstverantwortete Pflegewohngemeinschaft) if • the users are structurally independent of the service providers (independent contracts for the provision of care and support services and for the granting of living space), • the users are free to choose and change service providers, and • living together and the organization of daily life are entirely self-determined and self-managed by the users. A shared-housing community is a provider-managed care shared-housing community (anbieterverantwortete Pflegewohngemeinschaft) if • not all the characteristics of a self-managed care shared-housing community are present. It may only be operated if a Pflegedienst (nursing/care service) is the responsible service provider for the shared-housing community and no more than two provider-managed care shared-housing communities of the same service provider are operated in the immediate vicinity. A shared-housing community is an intensive-care shared-housing community (Intensivpflege-Wohngemeinschaft) if • at least two users requiring out-of-hospital intensive care live in the care shared-housing community, or the care and support of at least two users requiring out-of-hospital intensive care is planned. Intensive-care shared-housing communities are always to be regarded as provider-managed shared-housing communities. • If applicable, data must be redacted before transmission. Please note that personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, as well as biometric data for the purpose of uniquely identifying a natural person, health data, or data concerning a person's sex life or sexual orientation, may not be transmitted to the Heimaufsicht (residential care supervisory authority). • Examples: same-sex civil partnership (Lebenspartnerschaft); hobbies: involvement in church institutions, trade unions, political parties; stays in rehabilitation, addiction treatment, or psychiatric clinics; information on extended absences naming the illness; status information on employee pregnancies

• Jahresmeldung (annual notification) for Pflege-Wohngemeinschaften (shared care residences) (reference date: 31 December) Please note that the documents listed below must be submitted if they have not already been submitted to the Heimaufsicht (residential care supervisory authority) as part of the annual notification. • Please use the online procedure, or contact the Heimaufsicht if submitting the notification via the online procedure is not possible for you. • For the online notification: please have all required documents and evidence ready to upload in PDF, JPG / JPEG or PNG format. A single file may be no larger than 5 MB. The total size of all files submitted may not exceed 30 MB. • Personaleinsatzplan (staff deployment plan) (only for provider-managed and intensive-care Pflege-Wohngemeinschaften) • The Personaleinsatzplan (sample template, see "Forms") must show the planned number of staff to be deployed, in particular care and support staff, as well as a description of how shifts in the shared residence are to be staffed. • Nutzer/innenliste (list of users) (not mandatory, optional only) • You have the option of submitting here a list of the users (and their legal representatives) living in the shared residence on the reference date of the notification. • In the event of changes: documents on the legal relationships between the founder, the service provider and/or the provider of the living space These include, for example, an extract from the commercial register (Handelsregisterauszug), an extract from the register of associations (Vereinsregister), and cooperation agreements between the aforementioned parties. • In the event of changes: Raumverzeichnis (room register) The Raumverzeichnis (sample template, see "Forms") contains information on the type of use of the rooms, their location, number and size, and the planned occupancy of the users' rooms (planned number of places), broken down by target group. • For self-managed Pflege-Wohngemeinschaften: if there has been a change from the previous year in the type of use of the rooms, their location, number and size, or the planned occupancy of the users' rooms (planned number of places). • For provider-managed Pflege-Wohngemeinschaften and intensive-care Pflege-Wohngemeinschaften: if there has been a change from the previous year in the type of use of the rooms, their location, number and size, the planned occupancy of the users' rooms (planned number of places), or the breakdown by target group (people with dementia, people with severe neurological damage (coma vigil / Wachkoma) in phase F, people requiring long-term ventilation). • In the event of changes: Konzeption der Leistungserbringung (concept for service provision) (only for provider-managed Pflege-Wohngemeinschaften and intensive-care Pflege-Wohngemeinschaften) • In the event of changes: proof of qualification of the contact person in a management role (only for provider-managed and intensive-care Pflege-Wohngemeinschaften) Mandatory in the event of a change of contact person of the main service provider, for recognition and to ensure cross-cutting operational procedures in the shared residence: • at least three years of vocational training or a university degree • an additional qualification in business administration, or an additional qualification in nursing, social care, or social pedagogy • career history (not a CV, for data protection reasons) proving at least two years of managerial activity in an inpatient facility, an outpatient service, or a comparable institution • In the event of changes: proof of qualification of the responsible qualified nursing professional (verantwortliche Pflegefachkraft) (only for provider-managed Pflege-Wohngemeinschaften and intensive-care Pflege-Wohngemeinschaften) Mandatory in the event of a change of the responsible qualified nursing professional: • at least three years of vocational training • career history (not a CV, for data protection reasons) proving two years of practical professional experience in the trained occupation within the last eight years before further training • further training for management functions comprising a minimum of 460 hours, and, where applicable, evidence of further subject-specific continuing education and/or further training certificates (e.g. in the field of gerontopsychiatry/psychiatry) • In the event of changes: (sample) tenancy agreement (Mietvertrag) (only for provider-managed and intensive-care Pflege-Wohngemeinschaften) • If the content of the tenancy agreements for the Pflege-Wohngemeinschaft and/or the address details of the landlord have changed since the last annual notification submitted, a corresponding sample tenancy agreement must be submitted. • In the event of changes: (sample) care and support agreements (Pflege- und Betreuungsverträge) (only for provider-managed Pflege-Wohngemeinschaften and intensive-care Pflege-Wohngemeinschaften) • If care and support agreements, other service agreements, or other arrangements between the responsible service provider and the users have changed since the last annual notification submitted, a corresponding sample of the agreement must be submitted (e.g. in the event of a change of the main service provider and/or a change in the content of agreements). • In the event of changes: agreements between the users of the jointly supervised Pflege-Wohngemeinschaft (only for provider-managed Pflege-Wohngemeinschaften and intensive-care Pflege-Wohngemeinschaften) • If the house rules of the shared residence (Wohngemeinschaftsordnung), community agreements, or other arrangements between the users have changed, these must be submitted.

• Template: Personaleinsatzplan (staff deployment plan) www.berlin.de/lageso/_assets/soziales/heimaufsicht/muster_wg • Template: Raumverzeichnis (room register) www.berlin.de/lageso/_assets/soziales/publikationen/2021-11-

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• Wohnteilhabegesetz (WTG) [Residential Participation Act] §§ 5, 6, 20 para. 5-6 gesetze.berlin.de/bsbe/document/jlr-WohnteilhGBE2021pIVZ • Wohnteilhabe-Personalverordnung (WTG-PersV) [Residential Participation Staffing Ordinance] § 3 para. 2-5, § 4 para. 1, §§ 5, 6 gesetze.berlin.de/bsbe/document/jlr-WohnteilhGPersVBErahmen • Sozialgesetzbuch (SGB) [Social Code] - Book Eleven (XI) § 71 para. 3 www.gesetze-im-internet.de/sgb_11/__71.html

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• Information on self-managed, provider-managed and intensive care shared housing communities (Wohngemeinschaften) (Landesamt für Gesundheit und Soziales - State Office for Health and Social Affairs) www.berlin.de/lageso/soziales/heimaufsicht/betreute-gem-wohn • Documents, including for the initial notification (Erstmeldung), available for download (Landesamt für Gesundheit und Soziales - State Office for Health and Social Affairs) www.berlin.de/lageso/soziales/heimaufsicht/downloads/#wg