Schule - Genehmigung von Ersatzschulen beantragen School - Apply for approval of Ersatzschulen (independent schools)

• Advice If you wish to establish an Ersatzschule (private substitute school), please seek advice from the Senate Department responsible for education. • Approval of an all-day-school concept www.berlin.de/sen/bildung/schule/ganztaegiges-lernen/ganztag Outline guide for the approval of an all-day-school concept for schools under private sponsorship

• Application for approval as an Ersatzschule (private school run as a substitute for a state school) under § 98 Schulgesetz (School Act) for the State of Berlin Please submit an informal written application. • Written notification of the personal details of the Schulträger (school operator) • Written notification of the personal details of the persons authorized to represent the operator (Vertretungsberechtigte) • Suitability of the operator and/or the authorized representatives Written statements on the extent to which the operator or the authorized representatives are considered suitable to responsibly run a school (e.g. experience in setting up daycare centers, pedagogical, school-law, and organizational knowledge, commercial/accounting knowledge) • Proof of professional suitability (curriculum vitae) • Erweitertes Führungszeugnis (extended certificate of good conduct) under § 30 para. 5 Bundeszentralregistergesetz (Federal Central Register Act) <url> Proof of reliability • Extract from the Vereinsregister (register of associations) / Handelsregister (commercial register) • Gesellschaftsvertrag (partnership/company agreement) / Satzung (statutes) of the association or of the GmbH (limited liability company) • Proof of Gemeinnützigkeit (non-profit status) <url> Freistellungsbescheid (exemption notice) from the Finanzamt (tax office) • Pedagogical concept • Explicit presentation of the reference standard for learning work, in particular the mandatory subject structure, central topics, and the subject-specific and cross-subject competencies to be expected, addressing the extent to which the regulations applying to the corresponding public school are to be applied and where deviations are planned • Presentation of the form of childcare/supervision within the concept • Presentation of special pedagogical priorities (curriculum or syllabus) • Information on the timetable and the distribution of hours / weekly timetable • Information on framework curricula, learning documentation, and performance assessment • Information on the organization of lessons • Information on the holiday schedule • Information on teaching and learning materials • Information on the planned structure of the school, including how many and which grade levels it is to begin with, and an overview of the planned number of pupils • Statement of whether all-day operation ("Ganztagsbetrieb") is planned, and if so, in what form (open or bound all-day school) • Notes on any deviations from official or submitted documents (e.g. regarding the curriculum) • Sample of the planned report card templates (Zeugnisvordrucke) • Documents on teaching staff and/or contract terms • List of teachers with their assignment to the subjects in the timetable • Organizational chart / list of other staff (e.g. administrative management) • Proof that the school management, teaching staff, and supervisory staff meet the legal requirements for the pupils, both in qualification and in number • Concept for cover/substitute-teaching arrangements • Salary scale or presentation of teacher pay • Copy of the standard employment contract and salary table, plus written confirmation from the operator that employment contracts will be concluded accordingly • For marginal employment (geringfügige Beschäftigung), the standard fee contract (Muster-Honorarvertrag) must be submitted • Naming of the head teacher (Schulleiterin/Schulleiter) and corresponding proof of suitability (current curriculum vitae, erweitertes Führungszeugnis, copies of diploma/master's/appointment or other certificates together with the relevant examination certificate and/or further proof of qualification, references) • Application for the granting of a Unterrichtsgenehmigung (teaching permit) for each teacher • A current curriculum vitae (with no gaps in time) for each teacher • Proof of academic training and examination, or proof of comparable independent achievements (copies of diploma/master's/appointment or other certificates together with the relevant examination certificate and/or further proof of qualification, references) • For teachers not of German origin / without German as their mother tongue who are to give lessons in German, proof of German language proficiency must be submitted, at least at level C1 of the Common European Framework of Reference (e.g. a certificate from the Goethe-Institut) • Copy of the erweitertes Führungszeugnis, or written confirmation from the operator that the erweitertes Führungszeugnis dated (date) contained no entry and, in the case of a new hire, was no older than six months • Copy of the employment contract and salary table, plus written confirmation from the operator that employment contracts will be concluded accordingly • For marginal employment, a copy of the Honorarvertrag (fee contract) must be submitted • School building / school premises • Location of the school (address) • Lease agreement / proof of ownership • Site plan / floor plan of the school building and outdoor areas (number of classrooms and break rooms, cafeteria, staff/social rooms, media facilities / technical equipment, etc.) • Unbedenklichkeitsbescheinigung (certificate of no objection) from the responsible district building authority (Bauamt) (building and fire safety) • Unbedenklichkeitsbescheinigung (certificate of no objection) from the responsible district health department (Gesundheitsamt) (hygiene) • Statement on the use of sports facilities (e.g. gymnasium or corresponding contracts) • School rules and/or house rules • Information on the financing of the school during the start-up phase • Information on the pupil body • Presentation of the participation rights of pupils and of parents/legal guardians (school constitution, §§ 67 to 93 SchulG (School Act)) • Information on the financing of the school during the start-up phase • Sample of the planned school/training contract • School fee arrangement (proof of compliance with the Sonderungsverbot, the prohibition on selecting pupils according to their parents' financial means) • List of enrolled pupils / class list (origin, age, entry requirements) Additionally for primary schools: • Explanation of the special pedagogical interest and that no public school of this type exists within a reasonable distance • If applicable, presentation of the school's denominational or philosophical/ideological character Additionally for vocational schools: • If the Ausbildungs- und Prüfungsordnung (training and examination regulation) issued for the relevant public education program (e.g. APO-BFS) is to form the basis of the education program applied for, this must be confirmed in the application, citing the relevant regulation. • If organizational or content-related deviations are planned, a detailed concept must be submitted explaining the deviations. • Statement of the number of classes and class sizes for all education programs • Statement of the general entry requirements for the education program • IHK (Chamber of Industry and Commerce) approvals (3-year OBF and OB) • Information on quality seals / audits / certificates • Information on support measures and/or additional and support programs • List of internship placement companies and internship concept for the examined education program This also applies if it is intended to teach pupils together across education programs in individual subjects. It must be shown that, as part of the pedagogical implementation of this concept, the school is able to equip pupils with the competencies required at the end of the respective education programs to obtain the completion qualification. Whether the school in question (e.g. with regard to staffing and premises) is actually able to successfully implement this concept requires • a school-supervisory assessment of the individual case. • List of participants with proof of compliance with the admission requirements. • If the training includes an off-site internship, a list of the institutions offering internship placements. Additionally for education programs in the dual system (vocational school): Among the requirements for establishing a private vocational school is also proof that the pupils are in a training relationship under the Berufsbildungsgesetz (BbiG, Vocational Training Act). It must be proven, by copies of contractual agreements, that the training companies will conclude training contracts under the BbiG. The training contracts concluded with the trainees must be entered in the Ausbildungsrolle (register of training contracts) at the IHK. Corresponding proof of this must be provided at the latest after school operations begin, and will become a condition of any approval granted.

• 500,00-1.500,00 Euro depending on effort

• School Act for the State of Berlin (Schulgesetz - SchulG) § 98 gesetze.berlin.de/perma?j=SchulG_BE_!_98 • Administrative Fees Regulation (Verwaltungsgebührenordnung - VGebO), Schedule of Fees, item 4851 gesetze.berlin.de/bsbe/document/jlr-NNLBE0000476DNN000000000 • Legal provisions and regulations for schools under private sponsorship (private schools) www.berlin.de/sen/bildung/schule/rechtsvorschriften/#headlin

• Schools in independent sponsorship (Schulen in freier Trägerschaft) (Senatsverwaltung für Bildung, Jugend und Familie [Senate Department for Education, Youth and Family]) www.berlin.de/sen/bildung/schule/berliner-schulen/schulen-in